WPBE Board Meeting
May 17, 2018 4pm
Rooney Residence
The WPBE board meeting was called to order by Mike Rooney 5/17/18 at 4pm at the Rooney residence. In attendance: Mike Rooney, Gene Hoskin, Dave Kimmel, Cindy Harper and Joanne Hamreus
OFFICER ELECTIONS
President: Mike Rooney was nominated, 2nd and approved as President
Vice President: Dave Kimmel was nominated, seconded and approved as Vice President
Treasurer: Gene Hoskins was nominated, seconded and approved as Treasurer
Secretary: Joanne Hamreus was nominated, seconded and approved as Secretary
TREASURER
Gene explained that he uses Quick Books and has arranged the system so that it is easily transparent. He prepays most monthly recurring bills for the year. He said that Aperion could collect the money but for now he feels it is not necessary.
APERION
Mike will ask Aperion to mail the following information to owners.
1. Annual meeting minutes
2. Officer election results and contact information
3. Explanation for reason for dues increase (Aperion fees; Reserve study cost which is required every 3 years)
4. Reminder of cistern payment deadline
CISTERN UPDATE
Gene reported 3 cistern payments have been received to date.
Cindy questioned the lack of committee meetings for the cistern. After discussion Cindy asked that when committees are formed that meetings actually occur.
Mike reported that a cistern committee meeting is scheduled for Saturday, May 19 prior to the road cleanup at the mail shed. He has contacted committee members via email regarding beginning excavating due to an open window for the excavator which is only $50 per hour. All permits have been completed as have surveys and easement contracts.
LIABILITY
The officers and board members are covered by a liability insurance policy.
LOT SIZE
Cindy brought up a concern that the CC&R’s say that a lot can be divided to no less than 10 acres. Mike explained that the county does not allow them to be split less than 20 acres. Cindy was asked to work on the possibility of changing the CC&Rs to reflect the county regulations.
CC&Rs
Mike will check with the attorney and possibly Aperion to clarify when our CC&R’s will expire.
ROAD UPDATE
Mike reported that he has begun getting bids from companies for crack sealing. Seven Peaks’ bid was approximately $6900. He is still waiting for a bid from Tri County and would like names for another company. Last year we spent about $6300. He will also continue to monitor the cracks to see if it will be necessary to have this done this year.
Next month (June) the road will be oiled for approximately $6000.
Long term road costs (with money used from the reserve account) are for chip sealing which will need to be done in about 8 years.
VOLUNTEER COORDINATOR
Roger Hamreus has offered to be the volunteer coordinator. The sign posts need to be painted and last year Kathryn and Tobin Sears indicated an interest in doing this. They should coordinate with Gene to get this done and Roger will contact them.
Culverts – Joanne will check the development to see which culverts (which run underneath the road – not underneath an owner’s driveway) need to be dug out and coordinate with Roger to get volunteer(s) after it is determined what is needed to unplug them.
Trenching and Landscaping – Dave Kimmel will continue coordinating this for both the front areas and also the cistern. He will need a crew to help with the cistern and perhaps the same crew as the front landscaping can work on the part of this project.
CAMERA SYSTEM – The system is recording currently and will be turned over to Joanne next week.
PLAN REVIEW COMMITTEE
The committee needs to be reminded that an owner’s power must come from OVER the road rather than a trench under the road because of the detrimental effect it would have on the road. Joanne will send a memo to Tim Gleesan and have him follow up with Mike if he needs clarification.
BOARD TRAINING
Aperion is hosting a board training in Sunriver May 24th and again September 27th. Mike will check to confirm the training is the same for both dates and let the board know.
NEWSLETTER
Joanne will email a quarterly newsletter to owners. She was asked to include information regarding cleaning up lots (tree limbs, brush) with respect to fire danger.
The meeting was adjourned at 5:12pm.
Joanne Hamreus